Family Educational Rights and Privacy Act (FERPA) of 1974
Students who are or have been in attendance at the University have certain rights to request, inspect, review and challenge the records maintained by the institution under the provisions of the Family Educational Rights and Privacy Act of 1974.
The University does not permit access to, or the release of, a student’s education records or personally identifiable information contained therein (other than Directory information) without the student’s written consent, except to officials of the institution and those granted access by the Act.
Any student at the University may review the complete text of the Family Educational Rights and Privacy Act of 1974 and implementing federal regulations at the Office of the Registrar. Questions regarding the act or student rights there under should be directed to the Registrar.
FERPA affords students certain rights with respect to their education records. An individual accepted into an academic program and having completed all registration forms and having paid tuition is defined by Des Moines University as a student effective the first day of the first term of enrollment.
These rights are:
A complete listing of all FERPA guidelines can be found on the U.S. Department of Education’s website.
Please visit the Office of the Registrar’s Request page for information on how make official requests for transcripts, enrollment and graduation verification and diplomas.
The following student information is available for release to the public:
DMU prohibits the use of its name/address/phone directories by students and employees, spouses, friends and families, for solicitation purposes.
While student photos are not considered to be directory information at DMU and cannot be released to third parties without the student’s written consent, photos are accessed as required in the performance of job duties, and without student consent, by DMU employees.
Students who wish to have their directory information withheld from the public must complete and submit a Restrict Directory Information form to the Office of the Registrar.
In addition to specific private individuals, government officials and agencies enumerated in the law may have access to student education records without consent. They are:
Students may submit a waiver of FERPA rights form in order to release information to designated representatives (e.g., spouse). The student must specifically name those individuals who may gain access to the student’s academic information. The waiver must be signed by the student and kept in the permanent record in the Office of the Registrar. Waiver forms are valid for one year from the date of the student’s signature.
The following materials are not directly accessible to students:
Hospital Directors of Medical Education, Podiatric Medical Education or other designated medical and podiatric officers who require class standing information for a student may, upon written request to the Dean, and with the written concurrence of the student, be given the exact class ranking for that student in accordance with the Family Educational Rights and Privacy Act of 1974. Rank is calculated for each class twice during an academic year, approximately January and July.