Cap and gown ordering

Cap and gown measurements for graduates in clinical programs were taken prior to leaving campus for your rotations. If we missed getting your cap and gown measurements, you will be contacted by Matthews Bookstore for your measurements. Please check your email and U.S. mail for any information.

MPH, MHA and Post-Professional DPT graduates will receive information for providing measurements for caps and gowns.

Distribution

Caps and gowns will be distributed through Matthews Bookstore the week of Commencement. Please check the Commencement website in March for the distribution information.

MPH, MHA and PPDPT graduates who will not arrive in time for on-campus distribution will get attire the morning of the ceremony at Hy-Vee Hall.

Dress

Graduates should wear attire that harmonizes with the gown. Shoes and other visible attire should be dark colored. Men should wear dark shoes, socks and dark trousers. Women should wear dark colored clothing and dress shoes. The gown looks best when worn with a blouse that does not show through the V-neck. Absolutely no adornment is permitted on the gown or mortarboard. DMU is dedicated to providing graduate-level health professions degrees and our ceremony will compliment the professional status of our graduates.

Mortarboard

The mortarboard is to be worn flat on the head with the pointed cap pulled onto the forehead. It should be parallel to the ground so that the tassel can fall straight down the side of the wearer’s face

Hooding

Hooding of doctoral candidates is a cherished academic tradition at DMU. During this ceremonial ritual, the doctoral hood is placed over the shoulders of the graduates to signify the professional status attained by terminal degree holders. DMU’s ceremonial protocol provides for the on-stage hooding of all doctoral candidates. As a graduate-level health profession University, DMU recognizes the doctoral degree as the highest degree available in the medical, health care, administration and public health fields. Candidates for the master’s degree wear their hoods throughout the ceremony. Based on academic protocol, a graduate wears only one hood representing the highest degree earned or the hood representing the primary academic program. Review the hooding policy here.

Customarily, the honor of hooding is reserved for faculty in recognition of their role in the education of the graduates for a terminal degree. However, the University's hooding policy does allow direct line relatives (parents, grandparents, siblings and spouse) who hold a DO, DPM, DPT or MD degree the honor of hooding graduates. To request a guest hooder, locate the form in the Pulse graduation checklist. The completed application must be submitted by March 15, 2013.

Graduates may keep mortarboards and tassel. The hoods have been rented, along with the robe. Graduates who wish to purchase a hood should contact Matthews Bookstore at 515-271-1613 or Matthews.Bookstore@dmu.edu.

Adornment

The Academic Code is very clear on the subject of adornments. Other than the velvet trimmings and faculty colors, the code states, “Nothing else should be worn on the academic gown.” To maintain standards for a professional ceremony and to respect Commencement as a celebration for academic achievement, DMU does not allow any adornments, with the exception of honor cords, to be worn with the gown. Marshals will be instructed to remove and replace mortarboards with decorations, and to have graduates or faculty remove items of personalization, including jewelry, corsages, or other means of individualization.

Protocols

At Commencement, graduates march in the gown appropriate to the degree they will receive. Candidates may wear only one hood at a time and it should be appropriate to the gown. For example, an individual receiving both a doctoral and a master’s degree at the same ceremony marches in the attire of the higher (terminal) degree and will wear only one hood, that of the higher degree. An individual receiving two master’s degrees wears only one hood, generally to indicate the primary or initial degree field.

As a DMU graduate, you are now a member of the Alumni Association, and the alumni office will be your first contact for future communications and questions. If you’re not familiar with our office, you can view staff information, FAQs, and ways to stay connected with DMU on our website. We are proud to offer you many benefits, including alumni events locally and nationally, CME and global health opportunities, monthly and quarterly published communications, continued access to the Wellness Center and Library, and more! The best way for us to keep you up-to-date is to have your accurate information on file, so update your address now in your Pulse checklist. If you have questions, contact our office at 515-271-1463 or send us an email at alumni@dmu.edu.

Each class has its own banquet, as do the Alumni groups that are celebrating their 25+ and 50+ reunions.

How do I order tickets for the college banquets?

An order form will be available online in March.

Graduates can reserve one free ticket to cover their banquet admission, plus one free guest ticket. Additional tickets can be ordered at a cost of $25 each, children's meal tickets are $10 each. Graduates must reserve all tickets in advance, including those provided on a complimentary basis, by completing the order form. Please be aware that banquet orders must be accompanied with credit card payment.

What’s special about the banquet?

The banquets are a traditional event at DMU where the graduates gather prior to the ceremony to celebrate as a class. Family and guests are welcome. A program follows the banquet, during which the Dean announces the “Graduate with Distinction,” as well as other major awards. An outline of the banquet program for each college will be posted to the website in March. The final program copy for each college will be posted in May.

What is the dress standard for the banquets?

Because this is a very special celebration for graduates and their families, most dress in attire appropriately described as semi-formal. However, some guests prefer business professional dress. Men wear suits and ties. In previous years, tuxedoes dotted the dining room, but this is less likely with the more casual preferences oftoday's young professionals.

• Download ceremony protocol handout (pdf)
• Download ceremony order handout (pdf)
• Download marching order handout (pdf)

Please update your address in the Profile section of My Pulse in Pulse.

Note: It is not necessary to bring your laptop to this session.

For graduates in clinical programs (DO, DPM, DPT, MSPA), ownership of your computer equipment will be transferred to you. To facilitate that transition, the Information Technology Services Department will provide instructions at a mandatory meeting on Friday, May 24. Specifically, you will receive instructions to (1) back up all your data and (2) run a DVD provided by DMU that will automatically update your software and remove your computer from the DMU network. Information Technology Services recommends that you complete the process within 15 days after graduation.

Note: Even though the DVD will install a current version of Microsoft Office and Windows for your laptop, you will not be able to transfer the software to other computers. If you wish to do so, Information Technology Services recommends that you purchase Microsoft Office at Matthews Bookstore prior to graduation to take advantage of the discounted student pricing. Once you graduate, you are no longer eligible for the student price.

Please be assured that Information Technology Services is working to make this process as smooth and simple as possible. Also, if questions arise, the DMU Help Desk will be available to provide technical support for 30 days following graduation.

If all financial obligations and all academic requirements have been met, graduates will receive their diplomas following the ceremony.

Diploma distribution will take place on the Skywalk Level of Hy-Vee Hall immediately following the ceremony, until 1:30 p.m.

At Commencement, students receiving two degrees (an MPH, MHA, MBS or MSA) as well as the DO, DPM, MSPA or DPT will march and be seated with the candidates in their full-time (primary) degree program. Recognition for the second degree will be announced as they march across the stage for their primary degree.

Students receiving dual MPH and MHA degrees will be recognized for both degrees as the final candidates to march across the stage for these programs.

DO, DPM, and DPT students will receive the Doctoral hood on stage; MSPA, MPH and MHA students wear the Master's hood throughout the ceremony.

Based on academic protocol, a graduate wears only one hood representing the highest degree earned.

At this time, the University will maintain an email address for those graduates who want the email service. Approximately once every six months, the University may require a reply to an email to keep the account activated. ITS will not remove any accounts until six months after graduation.

On the Thursday and Friday, before Commencement, DMU will offer two special interactive workshops tailored specifically for graduating students in this year’s class, and designed to help you develop a repayment strategy for your student loans, regardless of your degree program, your level of debt, and your career plans. The workshop for osteopathic and podiatric graduates will take a detailed look at how to prepare for repayment during residency.

Specific topics to be covered include:

• Terms and conditions of federal and private loans, and how to know who is servicing your student loans
• Repayment objectives, how they are likely to change during your career, and how to adjust your repayment strategy when they do
• Repayment plans, including income-related plans such as Income Based Repayment (IBR) and the new Pay As You Earn plan
• Loan forgiveness, including federal and state programs like the Iowa Health Professional Recruitment Program and the such as Public Service Loan Forgiveness program
• Consolidation and what you should know about consolidating through the Direct Consolidation Loan program, and how to determine if you are a candidate for consolidation
• Repayment challenges, including “Split Servicing” and how to effectively engage with your Loan Servicer(s)
• Repayment Primer
• Loan Servicing Primer

Debt Management Listservs

• Designed to proactively provide reminders about filing deadlines with updates on student loans that could impact how you manage your student loan portfolio
• You can post questions about your student loan portfolios anonymously, but with responses sent to the entire Listserv, everyone may benefit from the answers and information provided
• Listservs will be operational for a period of seven months following Graduation to be sure you get through your 6-Month Grace periods and still have help should you run into any problems after that important time

Free Debt Management Listserv (DO & DPM)
Download DO & DPM handout
Free Debt Management Listserv (DPT, MSPA, MBS, MSA, MHA, MPH, PPDPT)

Special note!

Watch for notices coming soon about a free Debt Management Listserv (DML) that is being set up specifically for graduates in this graduating class at DMU by Mr. Garrard and free toll free access to him after graduation for additional help with your student loans! These unique services are only offered at a handful of health sciences schools nationwide and are designed to build on the information you will receive in May at the workshops.

Special repayment videos

The American Association of Colleges of Osteopathic Medicine (AACOM) has two new educational debt management presentations designed specifically for upcoming osteopathic medical school graduates. While designed for osteopathic medical school students, these two videos may also prove helpful upcoming DMU graduates in podiatric medicine and other disciplines as well, hence our referencing them here.

Repayment Strategies for Osteopathic Medical School Graduates:

• Common sense approach to helping upcoming graduates select a repayment strategy to meet their repayment and career goals and objectives during residency, fellowship, and practice.
• Great complement to online or other counseling you are providing your upcoming graduates and ideal as a companion to Exit Interview counseling
  

Income-Related Repayment Plans, Consolidation, and Public Service Loan Forgiveness as Components of Your Repayment Strategy:

• Easy to understand description of income-related plans, consolidation, and Public Service Loan Forgiveness - what they are and how they can be used in tandem as part of an effective repayment strategy
• Great foundation for the new Pay As You Earn repayment plan
  Both presentations are delivered by Paul Garrard, an independent student loan consultant, who worked with AACOM on these videos and who will also be speaking to you during Commencement Week. The videos can be accessed at www.aacom.org/people/councils/Pages/CSFAA.aspx.
  

These debt management services are offered to graduates at no charge through the financial initiatives of the Office of Student Services. Paul Garrard, a nationally known independent student loan consultant, will lead these workshops. Mr. Garrard has become a fixture on campus over the past three years with multiple presentations, personal consultations, and educational debt management help for DMU alumni.

Read Paul Garrard’s bio (pdf)

Free Resources to Help You Manage Your Student Loans

Download list of free resources

Graduation Announcements are available for order through the Herff Jones website, at herffjones.com/college/desmoines.

The announcements are available in a personalized style that includes your name in the copy as a candidate for a degree at the ceremony on May 25. To ensure efficient delivery, please provide your address at time of delivery. If there is a question regarding your address within the time frame for delivery, please provide a permanent address.

If you have any questions, you are welcome to contact Matthews Bookstore at 515-271-7823 or Matthews.Bookstore@dmu.edu.

In order to be eligible for Spring Commencement, all program requirements must be met as follows for each program:

• DO, DPM, DPT: July 31 of the calendar year of graduation
• PA: August 15 of the calendar year of graduation
• PPDPT: December 31 of the previous calendar year
• MPH, MHA: March 1 of the calendar year of graduation

DO and DPM students are reminded that all clinical paperwork must be submitted within one week of completion of the rotation. It is the student’s responsibility to ensure that all paperwork - including the preceptor’s evaluation of the student - reaches the appropriate Office of Clinical Affairs within this time frame. Also, be advised to keep on schedule with rotations. All requirements must be completed prior to graduation to ensure your participation in the ceremony.

Your University account must be cleared in order to receive your diploma. Students with outstanding obligations will be notified by the Accounting Office.

For more information about requirements for graduation, please read the official Degree Candidate Approval Policy (PDF).

Regalia
The academic attire worn at commencement and other ceremonial events is reminiscent of the distinctive dress associated with academic processions and convocations of the Middle Ages. Students in English and European universities wore woolen and fur garments to stay warm in unheated, drafty stone buildings. Most scholars of the time were clerics in holy orders, and wore cloaks with hoods to cover their tonsured heads.

Today, academic attire indicates by style and adornment the highest degree earned, the major field of study, and the college or university attended by the wearer. Hence, graduates receiving degrees in medicine in today's ceremony wear a black robe with green chevrons and a green tassel. Similarly, the colors on the hood reflect the degree being conferred and the colors of the institution - Des Moines University’s colors are purple and white. This assignment of colors representing different faculties was standardized in the United States in the late 1800s. While the original colors represented different degrees in a general sense, over time more colors were developed to reflect the wider varieties of conferrable degrees. For example, white was assigned to arts and letters; red, a traditional color of the church, was assigned to theology; Green, the color of herbs, was adopted for medicine, and olive, as a variant of green, was given to pharmacy; and yellow gold, which represented the wealth which was produced by scientific research, was assigned to the sciences.

Colors for the various degree programs at DMU are listed below:

• Osteopathic Medicine - Green
• Podiatric Medicine - Green
• Physical Therapy - Teal
• Public Health - Salmon
• Health Care Administration - Beige
• Physician Assistant - Green
• Anatomy - Yellow Gold
• Biomedical Sciences - Yellow Gold

Presidential regalia
The robe worn by Dr. Franklin was designed specifically for her inauguration and serves as her official academic attire for ceremonial events. Styled to be emblematic of our University and the president's rank and authority as our chief executive, the robe is a rich purple, the official school color, and it includes the University's seal on the velvet front facing panels. The sleeve trim is the customary black velvet, and there are four chevrons to designate a presidential robe. The front facings and sleeve trim are edged with gold cord. The President’s attire is completed with a beefeater tam to reflect the strength of our academic heritage and traditions.

Medallions
The president's medallion serves as a visible display of the authority vested in the office of the University president. As a complement to academic attire, the medallion is worn by the president at Commencement and at other official ceremonies of the University. The University's medallion, designed in the Year 2000 to celebrate the new millennium, was struck in pure silver and plated with 24-karat gold. The center features a two-dimensional seal bearing the lamp of learning, to signify education, and the caduceus, to signify medicine. A chain of office honors the University's fifteen presidents.

Milestone medallions distinguish and honor DMU alumni who are celebrating significant anniversaries of their graduation. During the commencement ceremony, members of the 50-year reunion class and earlier classes wear gold medallions, while members of the 25-year class wear silver medallions.

The Medallion Ceremony, hosted shortly before the Banquets on Friday at HyVee Hall, honors DMU alumni who, during commencement weekend, are celebrating milestone anniversaries of their graduation. At the ceremony, members of the 50-year class and earlier classes are awarded gold medallions, and members of the 25-year class receive silver medallions. These graduates are invited to participate in Saturday's commencement ceremony, wearing their medallions as symbols of their distinguished alumni status.

Mace
The presence of the mace is another sign of a ceremonial event. As used in academic settings today, the mace is modeled after a medieval weapon carried by a bodyguard to protect a king or person of high status. Carried at the head of the Commencement procession by a member of the faculty, the mace is symbolic of office and authority adorned with the University seal. As is the tradition at Des Moines University, the president of the university's faculty organization is designated to serve as the Mace Bearer at official University ceremonies.

Grand Marshal
The Grand Marshal is an honored position conferred by the President upon a senior member of the faculty, the administration, or the alumni body. The selection recognizes the highest level of academic or service contributions for the benefit of the University. The Grand Marshal serves as the chief of protocol, leading the ceremonial parties in the processional and recessional, as well as announcing the official opening and closing for the commencement ceremony.

Hooding
For many years, the academic tradition of hooding has been a significant and cherished part of the Commencement Ceremony. DMU’s ceremonial protocol provides for the on-stage hooding of all doctoral candidates.  As a graduate-level health profession University, DMU recognizes the doctoral degree as the highest degree available in the medical, health care, administration and public health fields.  Candidates for the master’s degree wear their hoods throughout the ceremony.  During this on-stage ritual, the doctoral hood is placed over the shoulders of the graduates to signify the professional stature attained by terminal degree holders. Customarily, the honor of hooding is reserved for faculty in recognition of their role in the education of the graduates for a terminal degree. However, the University's hooding policy does allow direct line relatives (parents, grandparents, siblings and spouse) who hold a DO, DPM, DPT or MD degree the honor of hooding graduates.
To request a guest hooder access the form located in the Pulse checklist. The completed application must be submitted by March 15, 2013.

Students must maintain health insurance until they have completed their clinical rotations, as agreed upon between DMU and the rotation sites.  We recommend you maintain coverage at least until your residency begins. If you are covered by a University plan, your coverage lasts until July 31, 2013.  If you have any questions, please contact Chris Mohr in Student Services.

For many years, the academic tradition of hooding has been a significant and cherished part of the Commencement Ceremony.

During this on-stage ritual, the doctoral hood is placed over the shoulders of the graduates to signify the professional stature attained by terminal degree holders. Customarily, the honor of hooding is reserved for faculty in recognition of their role in preparing graduates for their terminal degree. Each college defines its procedures for the selection of faculty hooders. In addition, the University’s hooding policy does allow direct line relatives (parents, grandparents, siblings or spouse) who hold a DO, DPM, DPT or MD degree the honor of hooding graduates. Spouses in the graduating class are granted the privilege of hooding each other as the degree is awarded prior to the on-stage hooding ceremony.

We want to assure everyone that we have thoroughly discussed this policy and believe it serves the interests of the graduates while preserving the academic focus of the tradition. Therefore, exceptions will not be granted.

Guest Hooder Requests

Hooder requests may be made through the form located in the Pulse graduation checklist. Please be aware of the following:

• Graduates in the DO, DPM and DPT programs may request a guest hooder only if the hooder meets the criteria listed above. The University will adhere to this policy. Please see the attached policy if you have any questions. Spouses in the class must request the hooding privilege, also.
• The form must be completed and returned to the Office of Student Services by March 15, so that we have time to make the ceremonial arrangements to accommodate the guest hooders, including the order for academic attire through Matthews Bookstore.

The fee for the guest hooder attire is $75. Payment must accompany the request form. Please make checks payable to Matthews Bookstore.

Please be sure to print your health record from the portal or email the record to your own email address before you graduate. Your immunization and health records can also be obtained from the Des Moines University Clinic through Health Information Management (i.e., Medical Records) by calling 515-271-1706 or faxing a request to 515-271-1726.

As the University prepares to honor the Class of 2013, it is also fitting to recognize those members of the faculty who will serve in honored positions at this year’s ceremony.

Mace Bearer - University Faculty President Craig Canby, Ph.D., will serve as the Mace Bearer.  The mace is symbolic of office and authority, and is used in all official university ceremonial events.

Readers - Selected to read the graduates’ names for the on-stage recognition are Dr. Pam Duffy, College of Health Sciences; Dr. John Bennett, College of Podiatric Medicine and Surgery; and Dr. Andrew Brittingham, College of Osteopathic Medicine.

Hooders - Selected to hood the doctoral graduates in their respective colleges are: College of Health Sciences: Dr. Kari Smith, Dr. Catherine Stevermer, Dr. Cynthia Utley, and Dr. Vassilios Vardaxis; College of Podiatric Medicine and Surgery: Dr. Katherine Frush and Dr. James Mahoney; College of Osteopathic Medicine: Dr. Craig Canby, Dr. Michael Flood, Dr. Kendall Reed, and Dr. Wayne Wilson.

The University also recognizes and thanks every member of the faculty for the knowledge, effort, and commitment demonstrated in preparing these students for graduation and entry into careers in the health professions.

If your name has a difficult pronunciation, or you feel it may be mispronounced, please complete the phonetic pronunciation form located in the Pulse graduate checklist. This will assist the reader who will be pronouncing your name from the stage at graduation. If you have requested a Guest Hooder, please provide a phonetic pronunciation if his/her name is difficult to pronounce. Phonetic pronunciation forms are due in the Registrar’s Office no later than April 30.

Student Services has contracted with Grad Images to have photographs taken of graduates as they receive their diploma, as they receive the hood (DO, DPM and DPT graduates), and as they exit the stage. However, graduates must be aware that good photos cannot be guaranteed because of the rate of progression of the graduates across the stage. Proofs will be available to graduates shortly after graduation through Grad Images' website. These photos are offered as a service to our graduates. Graduates are under no obligation to purchase photos through Grad Images.

To avoid disruptions to the ceremony, guests are not permitted to enter the area reserved for the graduates or the area between the stage and the first row of seating.

Congratulations! Des Moines University would like to announce the news of your graduation to newspaper(s) and institution(s) of your choice. Please be aware that the information is published based on the discretion of each publication but we will do our best to share your news!

This form is located in the Pulse graduation checklist. The information you provide will be used to create a news release, which will be sent with your photograph (if provided), to the publication(s) you request. To provide a photo, you must upload it with this form. Please send a .jpg file and title the file "last name, first initial" to ensure accurate identification.

Please submit this form by May 15.

All graduates who obtained student loans are required by the Department of Education to have an exit interview. Information on how and when to complete the DMU on-line exit interview will be provided to graduating students. The exit interview will contain information on loan amounts, rights and responsibilities, repayment options, loan consolidation, a repayment calculator and more. You will be required to provide information including references and expected employer. Students who received campus-based loans will be contacted with instructions on additional required on-line exit counseling. Students who do not complete the exit requirements will have their diploma placed on hold.

In addition, a consultant specializing in graduate student loans will provide the final segment of the required exit interview process at a session on Thursday, May 23, from 3-4 p.m. (MSPA, DPT, MPH, MHA) and on Friday, May 24 from 10:30 a.m. until 12 noon (DO and DPM). See the Financial Aid - Student Loan Debt Management section for more information

Your student ID will remain active as long as you are a student. Once you graduate, the ID is disabled unless you request that the University’s Security Office activate your ID on an annual basis. The activation will be limited to the library and if a waiver is signed, it will be activated for the Wellness Center as well.